Trick 1: Find & Replace Text
If a template has the same placeholder text on multiple pages, you don't have to update each one individually.
Go to the top menu and click File, then Find & Replace Text.
In the first field, type the placeholder text you want to swap out (for example, [city name]).
In the second field, type your replacement (for example, Orlando).
Click Replace All — it updates every single instance across the entire template at once.
Trick 2: Update Fonts & Colors Across the Whole Design
You don't have to update every text box one by one — Canva can do it all at once.
For fonts:
Click on any text box and select your new font from the top toolbar.
Click Change All to update every element using that font throughout the entire template.
For colors:
Click on your text and open the text color menu.
Select your new color, then click Change All — it updates that color everywhere it appears in the template.
Trick 3: Save Your Brand Colors
Double-click on any text to edit it, then open the color menu.
Click Add Your Own Brand Colors.
Click the plus sign, then type or paste your hex code into the hex field and hit Enter.
Click Save and repeat for each of your brand colors.
Don't know your hex codes? Ask your broker — they should have them on file. You can also use the C&C brand kit template as a starting point.
Once saved, your brand colors will appear in the color menu every time you edit any element in Canva.
Trick 4: Organize Your Photos into Folders
In the left sidebar, click Uploads, then the Folders tab.
Click Create Folder and name it something like Headshots, Listings, or My Photos.
Upload your photos directly into the right folder so they're easy to find every time.
Already have photos uploaded? Here's how to reorganize them:
Hover over a photo until the checkmark appears, then select all the photos you want to move.
Click the Move to Folder button and select the destination folder.
Trick 5: Drop Photos into Placeholders Correctly
When dragging a photo into a template, you want it to snap into the placeholder — not float on top of it.
Open your Uploads folder and find the photo you want to use.
Click and hold the photo, then slowly drag it over the image placeholder in the template.
Wait until you see the placeholder box light up with a purple border — that means it's ready.
Release your mouse and the photo will drop right in and auto-crop to fit the frame.
If it lands on the slide instead of inside the placeholder:
Press Command+Z (Mac) or Control+Z (PC) to undo.
Drag it back over the placeholder and wait for the purple border before releasing.